Enclosures in business letters
(Particularities about enclosures in English business letters)
Table of contents – enclosure
On this page you will find the following:
How are enclosures announced in business letters?
In English business letters, the word enclosure for one or enclosures for several documents indicates additional material that is part of the message. It appears under the name or, if specified, under the writer’s job position. Regarding placement and form, the expression is located on the left margin and can also be abbreviated. It is not mandatory to list all enclosed documents. Standard abbreviations that signify these words are:
- for one or more enclosures/documents
- for one document
- for several documents
Important: Note that the term enclosure is typically utilised for papers that belong to physical letters. For electronic material, such as emails, the term attachment is suitable instead.
In a business letter, the section that indicates the additional text may look like this:
Mind the punctuation
The abbreviations may be written with or without a full stop. Nevertheless, you should pay attention whether you have used closed (with marks) or open punctuation (without marks) throughout the letter.
What are typical enclosures in business letters?
|Type of document|
|general terms and conditions of business|
|general conditions of sale|
|letter of recommendation|
|catalogue (BE), catalog (AE)|
|statement of account|
|CV (BE), résumé (AE)|
|pro forma invoice|
|standard conditions of sale and delivery|