Enclosures in business letters

(Particularities about enclosures in English business letters)

Table of contents – enclosure

On this page you will find the following:

  1. Using enclosures in business letters
  2. Typical enclosures
  3. Further explanations

How are enclosures announced in business letters?

In English business letters, the word enclosure for one or enclosures for several documents indicates additional material that is part of the message. It appears under the name or, if specified, under the writer’s job position. Regarding placement and form, the expression is located on the left margin and can also be abbreviated. It is not mandatory to list all enclosed documents. Standard abbreviations that signify these words are:

  • Encl.
    • for one or more enclosures/documents
  • Enc
    • for one document
  • Encs
    • for several documents

Important: Note that the term enclosure is typically utilised for papers that belong to physical letters. For electronic material, such as emails, the term attachment is suitable instead.

Example

In a business letter, the section that indicates the additional text may look like this:

Example of enclosures in English business letters

Mind the punctuation

The abbreviations may be written with or without a full stop. Nevertheless, you should pay attention whether you have used closed (with marks) or open punctuation (without marks) throughout the letter.

What are typical enclosures in business letters?

Documents and papers that are often part of business correspondence
Type of document
general terms and conditions of business
general conditions of sale
tender documents
report
order form
application form
letter of recommendation
guarantee/warranty certificate
in duplicate/triplicate
catalogue (BE), catalog (AE)
statement of account
CV (BE), résumé (AE)
price list
pro forma invoice
brochure, leaflet
receipt
invoice
cheque
map
standard conditions of sale and delivery
publication
schedule

Further explanations relating to the ‘Enclosures in business letters’

The following explanations are related to the topic ‘Particularities about enclosures in English business letters’ and may be interesting as well: